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Accounts Payable Specialist


Accounts Payable Specialist

Location: El Segundo CA

Rate: Based on Experience

Contract 3-6 Months


Looking for a Payroll Specialist who will be focusing on processing and maintaining payroll information for our nationwide practices. Multi-State, Multi-Company (45 States), Semi-monthly and Monthly payroll cycles.

Position Duties And Responsibilities

· Full-cycle payroll preparation and processing for multiple states, both with exempt and non-exempt staff.

· Under the supervision of the Director of Finance, perform payroll processing and certain administrative tasks such as updating salary & deduction information, and approving W-2s and ensuring timely distribution to employees

· System Administrator for Payroll and Time & Attendance system, including consolidating E-time payroll information, reviewing payroll, and payroll-generated reports, to ensure accuracy. Assures timely and accurate team member pay, withholding and associated record keeping and legal compliance.

· Prepares periodic reports of earnings, taxes, deductions, historical data and other relevant reports. Creates and maintains turnover analysis report on a monthly basis.

· Accurately keys all payroll related data necessary to process payroll (i.e. adjustments, new hires, etc.)

· Ensure compliance with all garnishment and support orders including Federal, State, and Local tax withholding

· Responsible for balancing payroll runs and ensuring all compliance reports are prepared and fully reconciled

· 401k loan monitoring/data entry/ data audit

· Provides support in the Quarter/Year-End process and/or audits as requested by business units and HR/Finance

· Data entry adjustments for all time & attendance, and personnel transactions

· Validate/audit hours from timekeeping system

· Prepare and create standard and ad-hoc reports

· Process wage garnishments

· Process correspondence from various governmental agencies

· Ensure prompt identification and resolution to potentially complex payroll issues

· Prepare and send required information to internal and external recipients as required

· Perform standard control procedures and maintain payroll related records

· Assist employees/physicians with payroll related questions

· Help to establish policies that can improve the payroll processes

· Communicates with a variety of internal (IT, HR, Benefits, Fin Ops and local sites) and as well as external parties (Federal, State, and local agencies, etc.) to ensure accurate processing of payroll deductions

· Special projects as requested

· Works closely with Human Resources, Accounting, and Finance

· Worker’s Compensation Reporting & Compliance

Preferred Technical And Professional Skills And Experience

· 3-5 years minimum of professional experience preferred

· Must be detail oriented, highly organized, and possess excellent time management skills in order to successfully meet established deadlines

· Must have UltiPro Payroll processing experience

· Intermediate/Advanced with Excel and Google

· Must have excellent verbal and written communication skills

· Must be able to multi-task without sacrificing quality of work

· FPC or CPP certification


Job Type: Contract
Job Location: El Segundo CA

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